The tool enables HR departments to automatically generate an employment contract, fully compliant with all applicable laws and the company’s internal policies.
Background
This process can easily be implemented in existing infrastructure so that generated agreements are automatically uploaded to the company’s contract management system and attached to the employee’s file.
A distributed workforce is becoming popular, as HR departments source the best talent across borders. At the same time, the pandemic has forced companies to pivot and take their work fully remote.
Despite the potential to match a company’s hiring needs with the global talent pool, HR and legal teams are struggling to stay on budget and make the necessary hiring, as they face a number of issues in bringing on the new hires.
Challenges of employee contract creation
Each new remote employee brings along local specificities that need to be considered when hiring them. Potential employee misclassification, compliance with local labor laws, employment contract creation, payroll and taxes become a significant burden. And that’s only one part of the issue.
On the other hand, HR and legal teams need to draw up offer letters and contracts that cover a range of cooperation arrangements, from full-time employment to hiring independent contractors, and often need to manually align with local regulations and update these records continuously in order to reflect the latest regulatory changes. To do this efficiently, they need to rely on existing cases, which translates to time spent searching for previous similar scenarios.
Adverse impact of manual employee contract creation
This not only takes up time that could be spent on value-added work, but as legal requirements for employment agreements vary based on location and type of employment, manually drafted contracts are prone to human error. Searching for documents becomes a burden when individuals create and save the documents on their desktops and have to manually upload these to a centralized database.
Automating employee contract generation
With BRYTER, HR departments can draft agreements in a fully automated process. The user is guided through a series of questions and based on these inputs, the modular logic selects the correct template and adjusts the document to comply with local laws and internal guidelines for the specific job level and role.
This means that if a company wants to hire employees in a new market, the legal team will simply determine the “logic” behind the hiring. Then once the hiring kicks off, the legal team would not have to check each individual contract. Instead, the new employee would fill in the information about the role and their residence. The mechanism would then produce the contracts in line with local regulations, have them signed by employees through integrations with the group, and then have them securely stored in the employee records folder.
To keep templates up to date, companies can store and update clauses and templates within the tool itself and adjust the underlying logic where needed. To create one source of truth, our HR automation tool can be integrated with the existing infrastructure so that documents are always stored in the right place.
Benefits
Automated & standardized
Using automation and modular logic, the Employment Contract Generator standardizes the contract creation for all types of employment agreements and ensures compliance with internal and legal requirements, from local labor laws to industry best practice.
Faster execution
The Employment Contract Generator cuts down the time the HR department spends on generating standard contracts.
Integrated
The Employment Contract Generator easily integrates with the existing contract management systems and HR tools such as Workable, Prescreen or Greenhouse.
Highly customizable
As every application built on BRYTER is customizable, the Employment Contract Generator may reflect a company’s unique policies and local requirements. This means hiring the best talent under a model that works for both the company and the hire, in a consistently compliant manner for all parties.
How it works
Go through Q&A
Through a customizable and user-friendly questionnaire, all relevant employment and candidate data is collected. Using these inputs, the tool determines the applicable template and clauses based on information such as the role and location of the employee.
Get the contract
A draft employment contract is generated and sent to the respective HR manager for approval. Via integration with DocuSign, once approved, the contract is automatically sent for signing to the employee. When signed by both sides, the final version of the contract is automatically saved to the employee’s file in the company’s contract management system.
Keep up-to-date
Due to the open architecture of the BRYTER platform, the tool’s modular logic that triggers templates and clauses can easily be amended to ensure its compliance with internal guidelines and legal requirements continuously, with each regulation amendment, while avoiding building tools from scratch.